Marking a Job Complete and Paid

Once your technician finishes the work, here's how to close out the job properly.

Step 1 — Mark as Complete

On the job detail page, click Mark Complete. This moves the job from In Progress to Completed.

At this point, the app automatically deducts the job's parts from the technician's van inventory. You'll see those parts logged under Inventory.

Step 2 — Record Payment

From the Completed status, choose the appropriate payment action:

• Mark Paid — use this for credit card, insurance check, bank transfer, or any formal payment
• Mark Paid — Cash/Venmo — use this for cash or Venmo payments

Both options fully close out the job and move it to your finished jobs list.

Step 3 — Invoice (Insurance Jobs Only)

For insurance jobs where you've submitted an invoice and are waiting on a check, use Mark Invoiced instead. This moves the job to Invoiced status, which removes it from your active queue while you wait.

Once the check arrives, you don't need to take any further action in GlassFlow — the job can stay in Invoiced status as a record that it's been billed.

What Happens Behind the Scenes

• Parts auto-loading: When a job transitions to Completed, Paid, or Invoiced for the first time, GlassFlow finds the technician's assigned van location and deducts the matching parts from inventory.
• Payroll: The job appears in the technician's payroll summary for the current pay period once it's in a finished status.

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Updated on: 29/03/2026