Adding Parts to Inventory
Adding Parts to Inventory
Once you have at least one inventory location set up, you can start adding parts and tracking quantities.
How to Add a Part
- Go to Inventory from the main navigation
- Click + Add Part
- Fill in the part details (see fields below)
- Click Add
The part will appear in your inventory list and its quantity will be tracked from that point forward.
Part Fields
Field | Required? | Notes |
|---|---|---|
Part number | Yes | Normalized automatically (uppercase, standardized spacing) |
Description | No | Helpful for identifying the part at a glance |
Quantity | Yes | How many units you currently have at this location |
Location | Yes | Which storage location this part lives in |
OEM or Aftermarket | Yes | Original equipment or aftermarket part |
Brand | No | Manufacturer brand (e.g., Pilkington, Safelite OEM) |
Distributor | No | Your supplier for this part |
Managing Quantities
Every time inventory changes, GlassFlow logs the action:
- Added stock — you manually added new units (e.g., a delivery arrived)
- Loaded — parts were consumed when a job was completed (auto or manual)
- Unloaded — parts were returned to storage
- Manual adjustment — an admin corrected the count directly
You can view the full history of any part from the Inventory page.
Tips
- Part numbers are matched against jobs when auto-loading — so make sure the part number in inventory matches what's entered on the job
- Use brands and distributors to track where parts are coming from and make reordering easier
- You can have the same part number at multiple locations (e.g., identical windshields in two different vans)
Still need help? Chat with us using the support widget.
Updated on: 29/03/2026
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